Training: Structuring meetings to gain efficiency

Ref. COM-REUN

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Duration:

2

days

Exam:

Not certifying

Level:

Fundamental

Funding:

Temptraining

ITTA | Trainings | Soft Skills | Written communication | Structuring meetings to gain efficiency

Description

Why invest time to optimize the efficiency of its meetings?

Meetings are part of companies’ life and organizations. However, most of employees say they spend a lot of time in meetings. These meetings are not always productive.

The effectiveness of meetings depends on several things related to the preparation and conduct of the meeting. How to define and share the objective of the meeting, how to define your posture as meeting facilitator, what tools to privilege to keep track of decisions made and pending items.

In this training, we suggest you revisit the ways to prepare and animate your meetings in order to optimize their effectiveness. Together, we will discuss methods, tools and tips for structuring the stages of your meetings and developing participant engagement, using concrete tools. We will also discuss the tools to facilitate remote meetings.

Participant profiles

Managers in need to improve his meeting facilitation techniques, including the preparation stage

Objectives

Identify the potential objectives of a meeting, the participants and their role at the different stages of the meeting
Master the preparation of a meeting and engage the participants from the planning stage
Structure your meeting in different stages and define the expected results
Optimizing time management during meetings and adopting time management rules
Optimizing your mastery of the three functions of the meeting facilitator: management, production and regulation
Identify strengths and areas for improvement in preparing for and conducting meetings

Prerequisites

No prerequisites

Course content

The meeting’s objectives
Participants commitment and motivation
Meeting preparation phase
Facilitation techniques for face-to-face and remote meetings
Interactive and non-interactive tools and their uses during meetings
Managing note taking and monitoring tools

Documentation

Digital courseware included

Lab / Exercises

Practical methods and tools, immediately applicable
Sharing good practices and tips
Presentation of interactive tools and participative animation techniques
Concrete and pragmatic time management techniques
Overview of good practices related to the management of corporate meetings

Complementary courses

Temptraining funding

ITTA is a partner of Temptraining, the continuing education fund for temporary workers. This training fund can subsidize continuing education for anyone who works for an employer subject to the Collective Work Agreement (CCT) Rental of services.